10 Dec How Passport ID Scanners Simplify HR Processes for International Teams
Modern workplaces are no longer restricted to geographical borders. Many companies are hiring talent from across the world, utilizing the skills of a diverse range of people. While there are benefits to hiring internationally, for HR it can offer its own challenges, especially related to passports. In this article, we’ll talk about how HR can simplify their processes with the use of passport ID scanners.
Challenges of Managing International HR Processes
When dealing with international employees, HR departments come across numerous challenges, including ensuring all passports and visas are valid and genuine. HR needs to make sure the person has entered the country on the correct work visa.
Next, they have to make sure the worker adheres to the international labor law within their country. Certain countries have certain immigration regulations which shouldn’t be breached. It’s also important for HR departments to ensure passport information is accurate to avoid any administrative delays.
Passport checking can be time consuming depending on how many international workers are hired. Without the right tools, HR departments may find it difficult to log hires and prepare their company for international onboarding.
What Are Passport ID Scanners?
Passport ID scanners verify information on passports after they’ve been scanned. Most scanners have optical character recognition to read basic text. They also have UV and infrared scanning ability to detect if certain security features are within the document.
Lastly, they have RFID and NFC readers to help access data that’s stored on electronic chips which are embedded in the passport. When used a passport scanner API can easily detect whether a passport is forged or real.
How They Simplify HR Processes
1. Streamline Employee Onboarding
For international employees, HR onboarding requires a number of document checks. Passport ID scanners help to authenticate the person’s nationality, passport number, expiry date and name. They can also check the data in real time without delay. This streamlines the onboarding processes to get the worker working faster within the company.
2. Ensures Compliance with Immigration Laws
Passport ID scanners help HR departments adhere to immigration laws. They log entry and exit dates which help the employee keep compliance with their visa conditions. They also help a company keep their records up to date, and validate work eligibility to ensure workers are right to work within your business. This can reduce any potential legal action against your company due to out-of-date records.
3. Reduces Security and Fraud Risk
ID scanners have the ability to detect security and fraud risk by scanning in UV light to detect hidden security features. They also can identify if tampering has been done with the use of infrared imaging.
Biometric data verification can identify if the holder of the passport matches the passport. Having these capabilities gives HR teams the confidence to authenticate an employee and approve them to work within their company. This helps to safeguard against fraud long term.
Endnote
Hiring internationally can be one of the best things your company does and can promote business growth. However it does come with its own risks. By taking the time to accurately review the paper work and passport of the potential hire, you can not only save yourself time but also reduce the risk of security breaches and fraud.
About The Author
Boris Dzhingarov is an entrepreneur who travels the world for fun and business. He is the CEO of https://www.esbo.ltd/
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